It is the policy of Seneca College to ensure an environment that promotes the adoption of socially responsible behaviour at all licensed locations and at alcohol-related events.
The College will work with the Seneca Student Federation Incorporated (S.S.F.) to provide the framework within which to deal with alcohol-related activities including education, promotion, safety, management, enforcement and legal liability.
The S.S.F. shall be responsible for establishing appropriate Protocols to ensure that the consumption of alcohol at all S.S.F. licensed premises is governed by the provisions of the Liquor Licence Act of Ontario, its regulations and related College policies.
This policy applies to all members of the College Community, including students, faculty and staff as well as visitors and guests at College and/or S.S.F. sponsored alcohol related events, on or off campus, as well as private functions held on Seneca College property.
Alcohol Policy approved by Senior Executive Committee, May 23, 2007
The Director of College Services, shall be the College’s designate in dealing with alcohol-related events at the College. The Director shall support the S.S.F. and the Alcohol Events Committee to maintain the Alcohol Protocol (Appendix D) that ensures responsible serving practices, training, transportation, security, conflict resolution, as well as identifying programs and activities to reduce any alcohol abuse and educate the Seneca Community.
The College will work with the S.S.F. to ensure that all appropriate mechanisms are put in place to record, report, receive, investigate, resolve and reduce situations/incidents that may be seen as a violation of the Liquor Licence Act or related College policies through the Resolution, Equity and Diversity Centre.
No person shall have or consume alcohol on campus in any place other than in an officially licensed area as outlined in the liquor licence permits owned by Seneca College and the Seneca Student Federation Incorporated. (S.S.F.) (see “Appendix A” for specific locations), or an authorized private function in conjunction with a special occasion permit or a private residence.
The College, S.S.F. and Alcohol Events Committee (Appendix B) will coordinate with the Residence and Conference Centre to establish appropriate support and enforcement mechanisms to ensure no person shall have or consume alcohol in the residence lobbies and or common areas.
1. Licence Holder / Event Organizer
It is understood that the liquor licence holder / event organizer will ensure that all alcohol related operational procedures must incorporate the requirements of the Ontario Liquor Licence Act, its regulations and any related College policies, procedures and protocols. Additionally it is understood that the licence holder / event organizer assumes all responsibility / liability and will be held responsible for compensation due to personal injury or property damage arising as a result of alcohol being provided at the event (Appendix C)
2. Underage Students in Licensed Facilities or Attending Licensed Events
The Liquor Licence Act allows persons under the age of 19 to be present in licensed facilities although the licence holder may elect to restrict entry to those of the legal drinking age. Through the appropriate approval processes established by the Alcohol Events Committee, underage attendance may be permitted in licensed facilities so long as the licence holder satisfies the Alcohol Events Committee it has mechanisms in place aimed at preventing under age patrons from receiving/drinking alcohol.
3. Special Events
All events outside of the normal operation of the Student Pubs at Seneca College must be proposed in writing using an Alcohol Event Approval Form to the S.S.F. in a timely manner prior to the scheduled event and then presented to the Alcohol Events Committee for discussion/approval or denial. Where the College holds functions at locations other than the licensed locations identified in this policy, the College, or an affiliated Organization/Group/Department/Faculty will be required to obtain a Special Occasion Permit (SOP).
4. High Risk Special Events
In addition to procedures established by the Seneca Security Services and S.S.F. Protocols, requests for Special events (including all band concerts) must be submitted to the Alcohol Events Committee normally, thirty (30) days in advance. Once approved, the S.S.F. and Seneca Security will determine what if any additional resources are required (uniformed or non-uniformed officers) beyond those normally provided. Where additional officers are required, the individual or organization sponsoring the event will be responsible for compensation for the additional safety-related staffing.
5. Off Campus Events
Where alcohol is consumed and the events are held in a location other than a private place, residence, a licensed establishment or under the authority of a caterer's endorsement.
6. Special Occasion Permits
Subject to the approval of the S.S.F. and/or the College, through the Director of College Services, an application for a Special Occasion Permit (SOP) may be made by organizations, departments and others affiliated with the College.
Although the College may set conditions and guidelines for the sale and service of alcohol during a Special Occasion Permit event, it is the organizer who is responsible for meeting the obligations under the Act and is considered the licensee for that event.
Depending on the location and type of function Pub Staff/Security/Police may be required. Seneca Security Services will provide assistance, to any organization requesting such assistance, by assigning uniformed or non-uniformed officers for any College alcohol event or private function. The individual or organization requesting such services will be responsible for compensation.
8. Best Practices
It is incumbent upon the organizer of any event at which alcohol is served to meet all the requirements of the Alcohol Policy and follow best practice procedures in order to mitigate risks with respect to the service and consumption of alcohol. As such, organizers are required to comply with the following:
All advertising of alcohol-related events must conform to the regulations set out in the Liquor Licence Act of Ontario and any applicable College and S.S.F. policies.
PROCEDURES FOR DEALING WITH ALLEGED VIOLATIONS
The College and/or S.S.F. or on direction of the Alcohol Events Committee may terminate, suspend or modify the privileges of the individual or organization found to have violated the provisions of this Policy and / or the Liquor Licence Act of Ontario.
It is understood that on occasion Pub Staff Security, Seneca Security and/or pay duty Police Officers may remove patrons during an event. However, any incident that requires a ban longer then the duration of the event must be reported to the Director of the Resolution, Equity and Diversity Centre for determination, investigation and resolution.
1. Reporting of Incidents
Any incidents that involve physical violence, property damage or ejection from the pub must be reported within 24 hours. This may include, but is not limited to:
Seneca Security Services and/or Police Services should be contacted immediately when there is any situation/incident involving a troublesome/intoxicated person that potentially places a person in physical harm.
2. Responding to Incidents
The Director of Operations for the S.S.F. will be responsible for collecting, recording and forwarding all information regarding a situation/incident to the Director of the REDC.
The REDC will be responsible for investigating, resolving and determining sanction, if any, on all reported policy or procedure violations that occur at alcohol related events in accordance with the Student Rights and Responsibilities document.
Liquor Licence infractions, including any reports from Toronto and/or York Regional Police Services, Seneca Security Services, the REDC and/or the Alcohol and Gaming Commission shall be provided immediately to the REDC, S.S.F., and the Director of College Services and reported to the Alcohol Events Committee.
Individuals who have been banned from licensed establishments by the College for more than 24 hours will be notified of the ban in writing. S.S.F. will also be notified.
Students will have the opportunity to appeal the ban in accordance with the Student Rights and Responsibilities.
Employees of the College, including contractors, may appeal through usual employment channels.
When the S.S.F. staff are a party to a decision of a formal investigation they have the opportunity to appeal that decision in accordance with the procedures of the Student Rights and Responsibilities document.
ALCOHOL USE AT SENECA COLLEGE RESIDENCE AND CONFERENCE CENTRE(S)
1. Student Residents
The Student Residence Agreement (2.22 Alcohol Use) states:
“Alcohol may only be consumed by Residents and their visitors who have attained the minimum age under applicable provincial law and shall be consumed only in those areas of the Residence designated by the Institution or the Manager. The Resident accepts full financial responsibility for any damage caused by themselves or their visitors resulting from the use of alcohol anywhere in the Room or in the Residence. Alcohol sold in individual single serving glass containers (ie: beer bottles, coolers, etc.) as well as novelty glass liquor bottles, Kegs and Mini Kegs are prohibited from entering the Residence. Residents must seek plastic or aluminum can alternatives for these products. Residents and their visitors who violate the Alcohol Use policy may have any and all alcohol in their immediate possession or their Room confiscated and held by the Manager. As the safety of the Resident and the Residence community is paramount, the illegal use or abuse of alcohol may lead to sanctions.”
2. Conference Centre/Hotel Guests
While vacancies occur at the residence it is understood that on occasion a Residence building also operates as a hotel/conference centre. Therefore the Liquor Licence Act of Ontario applies and alcohol can not be consumed in public areas of the building.
Private Functions may also be held at the College Residences through an application and approval of a Special Occasion Permit as directed by the Director of College Services.
|SENECA STUDENT FEDERATION INCORPORATED ALCOHOL EVENTS COMMITTEE TERMS OF REFERENCE
The function of the Seneca Student Federation Incorporated (hereinafter referred to as S.S.F.) Alcohol Events Committee (the Committee) is to oversee the operation of S.S.F. alcohol-related events, on and off campus. This Committee serves as a standing Subcommittee of the S.S.F. Board of Directors. Specifically the Mandate of the Committee is as follows:
See S.S.F. Alcohol Protocol.
The ongoing membership of the Committee will be as follows:
The ongoing guests of the Committee are as follows:
The Committee may invite other guests if deemed necessary.
4. Meetings and Conduct of Business
5. Amendment and Resolution
These Terms of Reference may be amended on the recommendation of the Committee followed by the Board of Directors’ approval.
Section 39 of the Liquor Licence Act, RSO 1990, c. L.19, s. 39.
The following rules apply if a person or an agent or employee of a person sells liquor to or for a person whose condition is such that the consumption of liquor would apparently intoxicate the person or increase the person’s intoxication so that he or she would be in danger of causing injury to himself or herself or injury or damage to another person or the property of another person:
Special Occasion Permit Holders
As the host of a special event, you:
* If the conclusions of an investigation (based on the principles of civil law) illustrate that either injury or damage to college property or building is a direct result of intoxication after attending any licensed or special event held on campus, the other person or College is entitled to recover an amount as compensation for the injury or damage from the person who or whose employee or agent sold the liquor or was responsible for its’ distribution.
|SENECA STUDENT FEDERATION INCORPORATED ALCOHOL PROTOCOL
The Seneca Student Federation Incorporated (hereinafter referred to as S.S.F.) recognizes that it is part of an academic community committed to student success and that its main purpose is to enhance the quality of student life. This commitment includes a safe and welcoming environment where all students and their guests may engage in approved social activities, including alcohol-related events.
The overall aim of the Alcohol Protocol is to reduce problems and manage risk associated with drinking by creating and maintaining an environment which values, promotes and reinforces responsible alcohol use and alternatives to drinking. The S.S.F. takes the position that all of its members have an obligation to make legal and responsible decisions concerning their conduct and alcohol use or non-use. The S.S.F. will intervene when alcohol is used illegally or when its abuse leads to conduct that endangers the individual(s) involved or others, or that results in damage to the property of the S.S.F. or of Seneca College, disrupts other activities, or interferes with the rights of other persons.
The service and consumption of alcoholic beverages is governed by the Liquor Licence Act of Ontario. Contravention of the Act could result in the S.S.F. losing its Licence(s). The S.S.F. holds licences issued by the Alcohol & Gaming Commission of Ontario (AGCO) for the provision and service of alcohol in specific locations and under specific circumstances. Also, under the Ontario Occupier's Liability Act, the S.S.F. is responsible for exercising reasonable care for the safety of anyone on its property, regardless of the nature and extent of the risk.
The requirements outlined in this protocol are intended to manage alcohol use on campus and at S.S.F. sanctioned events off campus in a way that is consistent with the law and other relevant policies, and protects the S.S.F. from liability with respect to alcohol-related incidents.
The objectives of the S.S.F. Alcohol Protocol are:
"Alcohol /liquor” - In this policy means spirits, wine and beer or any combination thereof and includes any alcohol in a form appropriate for human consumption as a beverage, alone or in combination with any other matter; (“alcool”) includes synthetic ethyl alcohol.
"Alcohol-Related Activity or Event" refers to pubs or any event, function, “party”, gathering and the like involving the sale or provision of alcohol or have the potential of alcohol being purchased or consumed.
“Caterer’s Endorsement” means an endorsement to a licence to sell liquor authorizing an applicant to sell and serve liquor for an event held on premises other than premises to which the licence applies
"Groups" are all recognized student clubs and associations, student organizations, student governments and groups of students, all Seneca College departments, faculty, staff, alumni and external organizations using areas under the jurisdiction of the S.S.F.
“Guest” will be considered as someone with no affiliation to Seneca College and invited by a S.S.F. staff, Seneca student, faculty or staff.
“Pub or Pubs” refers to S.S.F. licensed on-campus establishments, specifically meaning the areas referred to as The Missing Link Pub at the Newnham Campus, The Hive at the Seneca@York Campus and Pod B at the King Campus.
3. The Policy
Appendices B and D approved by S.S.F. Board of Directors April 24, 2007
May 23, 2007